Global Notary U.S. Apostille

US Department of State Apostille & State Authentication Services

Securing a US Department of State apostille or State Secretary of State Apostille is mandatory when preparing U.S. legal documents for international use. Global Notary US Apostille provides expedited apostille procurement across all 50 U.S. states and federal agency authentications through the U.S. Department of State in Washington, D.C.
We accept mailed-in documents sent to us from anywhere in the United States or globally. Whether your document was notarized by our team or an outside notary public, or is an official court decree or state vital record (certified copy of birth certificate, death certificate, or marriage certificate), we ensure complete authentication compliance. You can also even just email or forward to info@GlobalNotaryUSApostille.com certain emailed, government-issued documents, like FBI background check report, or state certified copy of corporate statement of information!

📜 MAIL IN YOUR DOCUMENTS FOR FAST APOSTILLE PROCESSING!

Mail pre-notarized documents, court filings, vital records, & FBI checks to our CA Office address:

Global Notary U.S. Apostille – California office address:

1559 E. Amar Rd.

Unit M

West Covina, CA 91792

Call +1 (855) 955-1800

We Accept Documents Notarized by Other Notaries & Mailed-In Records

You do not need to have your documents notarized at our physical locations to use our Apostille service. We accept mail-in submissions from anywhere for:

  • Privately & Outside Notarized Documents: If you already have a power of attorney, affidavit, or contract notarized by a notary public in any U.S. state, send it as a mail-in document to our California office, and we will secure the Secretary of State Apostille.
  • State & County Court Documents: Divorce decrees, court judgments, custody rulings, and official name change orders bearing court seals.
  • Vital Records: Original certified copies of birth certificates, death certificates, and marriage certificates issued by state or county vital statistics registrars. Learn more in our how to request vital records for apostille guide.
  • Federal Records: FBI Background Checks, naturalization papers, and federal court orders requiring a US Department of State apostille. See our guide on how to apostille FBI background check

Complete State & Federal Apostille Coverage

1. State Secretary of State Apostilles (All 50 States)

We process state-level documents directly through Secretary of State offices nationwide:

  • Vital Records: Certified copy of birth certificate, death certificate, and marriage certificate.
  • Property & Legal Instruments: Grant Deeds, Quitclaim Deeds, Special Power of Attorney (SPA), General Power of Attorney, Wills, and Living Trusts.
  • Academic Credentials: Diplomas, University Transcripts, Graduation Certificates, and School Enrollment Verifications.
  • Corporate & Commercial Documents: Articles of Incorporation, Bylaws, Certificates of Good Standing, Business Contracts, and Financial Audits.

2. US Department of State Apostille Authentication (Federal)

Federally issued documents require authentication directly from the U.S. Department of State in Washington, D.C.:

  • FBI Background Checks: Identity History Summary Checks (IdHS). Read our guide on how to apostille FBI background check.
  • Naturalization & Federal Court Documents: Certificates of Naturalization and Federal Bankruptcy/Court Orders.
  • Federal Agency Filings: FDA Certificates, USDA Export Documents, IRS Tax Form 6166, and U.S. Patent & Trademark Office filings. Verify guidelines at the U.S. Federal Travel Portal.

Embassies, Consulates, and Non-Hague Legalization

For countries not party to the Hague Apostille Convention, documents may undergo multi-tier Consular and Embassy Legalization:

  1. Local Notarization and/or County Clerk Verification.
  2. State Secretary of State Certification.
  3. U.S. Department of State Authentication.
  4. Foreign Embassy or Consular Seal Attachment.

Mail-In Options, Certified Translations & Global Delivery

Our team provides two convenient delivery options:

  1. In-Office Pick-Up: Pick up your authenticated documents at our mobile notary West Covina office or Las Vegas location.
  2. Direct Express Delivery: We ship authenticated documents directly to your home via USPS or directly overseas to your foreign destination via FedEx or DHL.

If your document also requires language translation, explore our certified translation services covering 170+ languages.

Frequently Asked Questions (FAQ)

Q1: Can I mail in a vital record like a birth certificate for Apostille?

Yes. However, the birth certificate must be an official certified copy issued by the County Clerk or State Department of Public Health. Plain photocopies or hospital souvenir birth certificates cannot receive an Apostille.

Q2: What is the primary mailing address for mail-in Apostille submissions?

Ship your mailed-in documents directly to our California processing office address: Global Notary US Apostille 1559 E. Amar Rd, Unit M, West Covina, CA 91792

Call +1 (855) 955-1800